We help Educational Organizations of all sizes,                                                        manage financial activity effectively.         

                                                            FINANCIAL ACTIVITY                                                      ════════════



Merbebt Billing module offers a list of predefined financial reports that help you get a complete overview of your organization’s financial activity. That means that your accounting department can have, almost real time, the complete overview of cash flow within the educational organization, outstanding balances and much more. At the same time, leadership teams can have access to financial reports that helps them track key financial KPIs that depict the performance of the educational organization and make data-backed decisions.

Integrated Financial Management

With Merbebt Billing Module, back-office employees and the accounting department can easily create any type of financial arrangement for managing tuition fees payments. True power and flexibility come from the fact that the Billing Module is integrated with your SIS, thus being connected with the rest of the academic activity. That could save employees a great amount of time that would need otherwise to migrate data from one system to another.


Keep track of all financial activity for academic and other services and create invoices for students. Students and parents can have easy access to their financial records and keep track of their monthly or yearly financial obligations to your educational organization. At the same time, accounting departments can streamline monthly billing by sending automatically invoices, to specific users or in-bulk, according to specific enrollment to courses, classes or extracurricular activities.


Flexible Pricing Lists Policies

Several pricing methods can be used depending on the type of different academies or institutions. Some institutions’ billing policy is based on the student level, while others’ is based on the teaching hours etc. Advanced pricing processes are required by many academies or institutes, and Merbebt can offer solutions for all the pricing policies and strategies.

Bulk Changes of Agreements

Merbebt allows users not only to individually process arrangements and agreements, but also massively in bulk. Administrators can massively and flexibly create or edit tuition or administration fees or change the number of installments or discount percentages.


Online Payments

Use Merbebt to create an easier payment process for your end users. Allow students or parents to view their financial status in detail by accessing their portal. The platform is integrated with external payment gateways, thus providing the ability to easily pay tuition fees and other services using credit cards, wire transfer, or e-wallets.

Manage Payers & Activities

Merbebt supports effective management of multiple payers with comprehensive contact data of each person responsible for financial agreements. The system also allows you to manage debtors with automated notification emails and handle taxes, VAT, or other administrative fees. To maintain a clear picture of your finances, Merbebt provides you with management tools for the billing of private courses, hourly paid courses, extra-curriculum events, clubs, or services.


Automated Mass Billing

Create detailed billing plans and provide the total of your students with their invoices with just a click. Merbebt calculates the billing payments accurately and issues invoices in pdf format. All information is accessible for students or parents for downloading from their portal or be sent via email on the admin’s side.

Forecast & Expenditures

Merbebt assists institutions in planning and managing their budget and outstanding payments. Moreover, students’ financial status report can provide you with the necessary reporting that will help you track revenue breakdown per grade, program, class, specialization, school year, location, etc.


Payments Overview

All financial agreements can be created in Merbebt in advance, creating a detailed financial forecast to follow. Estimate the expected monthly payments and identify easily the outstanding ones. The system is integrated with the CRM module allowing the mass creation of CRM actions or registration of remarks. Moreover, automated SMS or email to overdue payers can be sent via Merbebt.

SEPA Transactions and Payments Barcode

Merbebt provides you with the option to create payment barcodes per student, arrangement, or invoice, that serve as a unique ID for each transaction, also scannable for online payments. SEPA transactions offer the possibility to automatically match payment orders to the invoice generated.

Import Payments from EXCEL

Payment details can be massively imported from Excel sheets, while also exported to third party systems for syncing with accounting reporting. Administrators can create unique IDs when exporting sensitive information, such as financial data, as well as choose the fields with the data they wish to be included in the report.



With an open API, Merbebt makes it easy for you to connect with your existing tools and workflows, ensuring a smooth and seamless experience.
Merbebt offers seamless integration with over 40 of the most popular third-party tools, including Office 365, Google Workspace, Moodle, Webex, MS Teams, Zoom, HubSpot and more.
No more fragmented IT infrastructure or time-consuming manual data transfer. Merbebt streamlines all your school operations, saves time and reduces errors.
Contact our sales team and discover the benefits of a fully integrated education technology solution!